The following resources will help guide you when planning to host a visitor (faculty, researcher or non-WashU student) from outside the U.S. who will be engaged in research activities on campus.
- Note that all foreign persons coming to WashU to conduct on-campus research should undergo a restricted party screening. See here for more information regarding the restricted party screening process.
- Review the Guidance for Faculty on Visiting Researchers and the Department Checklists for Visiting Researchers: Danforth Campus Checklist and Medical Campus Checklist.
- Ensure the visitor signs the WashU Visiting Research Agreement.
- To invite visiting researchers, use the approved Template for Visiting Researcher Invitation Letter.
In preparation for hosting an international visitor that requires a U.S. visa, note that these requests should go through the Office of International Students and Scholars (OISS) at least 3-4 months prior to the proposed start date to account for visa processing timelines, unless circumstances warrant a longer lead-time (e.g. students from comprehensively embargoed countries). More information is available on the OISS website: Scholar Visas.
If any foreign individuals will receive direct payments from WashU, including honoraria or expense reimbursements, please see Foreign Payees. Note also that many visa statuses prohibit the holder from receiving payments. It is important to understand the rules before promising payment to guests.
A non-appointee is an individual who is granted access to WashU to use or observe laboratory or clinical facilities and equipment or other specialized resources, and is not employed by, contracted with or affiliated with its colleges or medical school as a student, staff or appointed faculty member. Human Resources provides guidance on the Non-Appointee Student, Visitor/Observer Process.