While a return to international travel is critical to the university’s mission, particularly our research mission, doing so must be executed thoughtfully and responsibly, given the uncertainty of the new COVID-impacted travel landscape.

It is key that the university provides a higher level of support than usual to keep travelers healthy and safe. These measures include limiting the volume of travel throughout the semester, stricter adherence to itinerary registration policies, closer tracking of traveler itineraries, a consistent review process with the support of university leadership, and enhanced pre-departure resources for travelers. We must also recognize the needs and capabilities of our different travel populations.

The following university-sponsored and supported international travel policies and processes will be in place starting July 31, 2020, until at least December 31, 2020. These policies and processes may be extended if conditions do not sufficiently improve.

These decisions and the accompanying process were developed to support the health and safety of our travelers in this new and still changing environment. All travel is subject to changes in travel conditions and public health guidance. 


Faculty & Staff International Travel

Faculty and staff university-sponsored and supported international travel may resume on a limited basis when deemed essential. 

Faculty and staff must follow the exception process outlined in the University-Sponsored International Travel Petition for Exception Process (link below).

Graduate/Professional Student International Travel

Individual graduate/professional student university-sponsored and supported international travel may resume on a limited basis when deemed essential.  Graduate/professional students must follow the exception process outlined in the University-Sponsored International Travel Petition for Exception Process (link below).

Group graduate/professional student university-sponsored and supported international travel is suspended through December 31, 2020. 

Undergraduate Student International Travel

Undergraduate student university-sponsored and supported international travel is suspended through December 31, 2020. 


Definitions

University-Sponsored or Supported International Travel

Travel outside of the United States or within any U.S. territory (e.g., Puerto Rico) that meets one or more of the following conditions:

  • Funded in full or in part by Washington University, including university-stewarded funds such as government and foundation grants that are administered by the university
  • Academic credit awarded
  • Organized by a university-recognized student group or university department
  • Faculty/staff member will be representing Washington University on site

Essential

For these purposes, essential is defined as meeting one or more of the following conditions:

  • Suspension or delay will result in certain loss of grant funding or failure to meet required completion deadlines 
  • Suspension or delay will result in a breach of contract that the Office of General Counsel advises cannot be avoided 
  • Suspension or delay will cause significant damage with an institutional partner 
  • Suspension or delay will result in loss of an important academic, or other institutional opportunity that is unlikely to occur again in the foreseeable future 

Petition Materials

All materials available as of Monday, July 27, 2020.

Contact itoc@wustl.edu with any questions.